Friday, 17 October 2014

5 Useful Tips To Remember When Printing Word Documents

Printing Word documents is not hard at all, especially when using Microsoft Word 2007, Word 2010 or Word 2013. These programs combined with a fast printer usually give the best results and a homeowner or employee can get his work flawlessly printed in a matter of minutes. However, in order to save on printing supplies and have a better printing experience, it is a good idea to take advantage of a few tips and tricks related to printing Word documents.

This text editor has a couple of settings which can be fiddled with and which are very useful for everyone. Especially if you are new when it comes to using Microsoft Word programs, here are some adjustments you can make that will improve your printing experience. These tips work on Microsoft Word 2007, Word 2010 and Word 2013 as well.

1. Confidently use the Print Preview feature. Print Preview is an easy-to-use feature that does exactly what it says. It allows a computer user to preview his document before the printer will engrave it on blank paper for eternity. To do this, users should select File > Print and they will immediately see the preview. For Word 2007, users should press the Office Button displayed in the upper left corner of their screen, hover with the mouse on Print then Print Preview. Checking a document like this before printing is a very good idea because the computer users will have more peace of mind and they will be sure that the printed documents will be exactly as they want them.

2. Use smaller page margins to save on paper. This is a practical and even eco-friendly feature that can be used by anyone with little to no effort. Having smaller margins on papers printed means that more text will be printed on each page and as a result, fewer papers will be required for that particular printing job. Although the savings might not be very big at first, those homeowners or employees who print a lot of papers on a regular basis will find out that they can actually save hundreds of papers along the year.

To take advantage of this trick, computer users should click on the Page Layout tab > Margins and then select Narrow. They also have the possibility to select Custom Margins and this will allow them to set even smaller margins for the papers printed. However, it is important to mention that very small margins might make the text to be cut off by the printer in various places.

3. Print on both sides of a sheet. Those who really want to reduce their office supplies expenses might want to take advantage of the both sides of a sheet of paper when printing and save a lot of money in the future. On Word 2013, computer users should click on File > Print and then Manually Print on Both Sides. This means that once a page has been printed on one side, the computer users should reload the same page and allow the printer to do its job on the other side. If the printer is more advanced and sophisticated, computer users can click on Print on Both Sides and then the printer will automatically reload a sheet of paper and print it on both sides, without human intervention. For Word 2007, computer users should check Manual Duplex after they have clicked on Office Button > Print > Print, in order to print on both sides. Duplex printing is very practical especially if the documents printed are not "official" or very important, allowing the user to save on printing supplies.

4. Print the markup only if you want to. Microsoft Word has a couple of reviewing features such as Track Changes or Comments and these markups can be shown or hidden when the document is printed. If a computer user wants for the markups to be invisible (not printed in the final document) then he should go to File > Print, click the menu below Settings and select Print Markup.

5. Make a test copy before printing more pages. If there are many identical pages to be printed, it is a good idea to print only one at first, just to see if everything is ok and according to the computer user's preferences. Afterwards, computer users who work with Word 2007 might want to click on the Office Button > Print > Print and specify how many copies they want in the box under the "Copies" tag like 100, 200, 300, etc.

These tips are easy to put into practice and they can be very helpful when working with very large documents or when saving on printing supplies is a big priority. Speaking of printing supplies, if you are interested in buying top quality supplies for your printer at an affordable price then do contact our company and we will gladly cater to all your printing needs.