July 15th 2023

Managed Print Services vs. In-House Printing: Making an Informed Choice

In today's fast-paced business environment, efficient document management is essential for productivity and cost control. Two common approaches to handling printing needs are Managed Print Services (MPS) and in-house printing. Each option presents its own advantages and considerations. In this blog, we will delve into the comparison between MPS and in-house printing, helping you make an informed choice for your organization.

What are Managed Print Services?

Managed Print Services refers to outsourcing the management of an organization's printing environment to a third-party provider. Under MPS, the provider takes care of all aspects of printing, including maintenance, supplies, equipment, and document workflow. The goal is to optimize printing infrastructure, streamline processes, and reduce costs.

What is In-House Printing?

In-house printing, on the other hand, involves managing printing operations internally within an organization. It typically entails purchasing and maintaining printers, supplies, and handling all related tasks, such as maintenance, repairs, and supply management. In-house printing provides organizations with direct control over their printing processes but requires dedicated resources and expertise.

Comparing Managed Print Services and In-House Printing

Cost Considerations:

MPS: PrinterWorks West, a leading Managed Print Services provider, offers comprehensive cost savings solutions. With their expertise, they analyze an organization's printing environment and implement strategies to reduce waste, optimize printer usage, and streamline workflows. PrinterWorks West's tailored approach can result in significant cost reductions over time.

In-house Printing: While initial costs may appear lower with in-house printing, long-term expenses can add up. Expenses include printer purchases, maintenance, supplies, and the labor required to manage the entire printing infrastructure.

Expertise and Support:

MPS: PrinterWorks West specializes in managed print services and provides unparalleled expertise and support. Their team has extensive knowledge in printing infrastructure management, handling maintenance, repairs, and upgrades efficiently. PrinterWorks West offers ongoing support, proactive monitoring, and continuous optimization of printing processes, ensuring seamless operations.

In-house Printing: With in-house printing, organizations need to rely on their internal IT or administrative staff to manage printing operations. This requires a certain level of expertise and can be a distraction from core business activities.

Scalability and Flexibility:

MPS: PrinterWorks West's Managed Print Services are designed to scale with an organization's needs. As your business grows or changes, PrinterWorks West can adjust the printing infrastructure accordingly. This scalability allows for greater flexibility and ensures that printing resources align with demand.

In-house Printing: In-house printing may lack the flexibility to accommodate sudden changes in printing requirements. Organizations might need to invest in additional equipment or face limitations on capacity during peak periods.

Security and Compliance:

MPS: PrinterWorks West implements robust security measures to protect sensitive documents. They can help establish secure print workflows, track usage, and ensure compliance with data protection regulations. PrinterWorks West prioritizes data security to give organizations peace of mind.

In-house Printing: Maintaining adequate security measures for in-house printing can be challenging. Organizations need to invest in security solutions, establish protocols, and continuously monitor and update security practices.

Choosing between Managed Print Services and in-house printing depends on the unique needs and priorities of your organization. While in-house printing provides direct control, it can be costly and resource-intensive. On the other hand, PrinterWorks West's Managed Print Services offer cost savings, expertise, scalability, and enhanced security. 

Assess your requirements, consider the long-term implications, and make an informed decision that aligns with your business goals. Partnering with PrinterWorks West can optimize your printing environment, enhance productivity, and contribute to your organization's success.

Contact our team today to start your free print assessment. 

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