Wednesday, 15 July 2020

Reducing printer costs during the pandemic re-opening

Many Calgary businesses have been shutdown for the past several months due to the COVID-19 pandemic leading to significant lost revenue. As we begin to re-open, cost savings will be on everyone’s mind to make up some the loss to the bottom line.

User Printing Analytics

Most businesses are not aware of how much of their budget is spent on printing and document management. Understanding how your printer environment works through printer analytics gives business owners insight into how to implement cost saving and more efficient services.

Understanding who are the users in your office, what’s being printed and why allows you to find where excessive and unnecessary printing is occurring. This can include unneeded colour printing, one-sided printing (where two-sided would work just as well) or other non-essential printing habits.

The PrinterWorks West Managed Print Service system tells you every time printing occurs — when and who is printing, how many pages, colour or black and white and the device to which the document was sent.

By using these analytics, your business can implement internal changes to reduce your costs and creating a more efficient system.

Document Printing Analytics

Another critical finding from using printer analytics is to determine if documents are being printed unnecessarily. If they are again being printed for the purpose of filing them, would switching to digital sharing make more sense?

Stop — think before you press the print button

A good practice to have for everyone in the office is to have them ask themselves before they go to print anything, is truly necessary? If it’s not, use a physical copy on a smartphone or computer. This will reduce printing costs, paper use as well as ink and toner costs.

PrinterWorks West works with you to ensure your resources are allocated properly by analyzing your printed document processes. By analyzing the metrics, we can help you understand your existing print environment and the true cost of your document production across the entire enterprise. We help you to take control of your print fleet and optimize it to work more effectively for your business and your bottom line.

If you would like to learn more about Managed Print Services in the Calgary area, please feel free to contact us.