Wednesday, 01 July 2020

Reviewing printer fleet costs during pandemic re-opening

As your Edmonton business re-opens after the shutdown of the past few months, you are likely looking at ways to reduce your operating costs and run your business as efficiency as possible. One of the biggest business expenses your Edmonton business may have is the cost of operating its printer fleet. This could be time to consider Managed Print Services.

What is involved with Managed Print Services?

Print equipment providers offer programs called Managed Print Services (MPS) which control and manage all your business printing devices including printers, scanners, copiers and faxes. The benefit of this is the optimization of your business printing environment which saves you money, reduces paper waste and increases office efficiency and productivity.

Analyzing your printing needs

First, your printing needs are assessed. Typically, IT departments manage printer fleets, an expensive use of this resource.

At Printerworks West, we have an extensive background in print fleet consolidation and management. We take the time to understand your business goals and budget; then we analyze your business print environment and existing printer fleet. We can then help your business implement the right equipment and select the appropriate devices so reduce your operating costs and maximize productivity. We do this in the following ways:

  •  Reduce Local Printing Devices

As part of our Edmonton-based printer equipment assessment process, we will assess the need and use of current local printers in your office. Typically, local printers service only one user. Along with the added cost of replacement ink cartridges, this is an expensive and inefficient practice.

  •  Streamline Printer Placement

Effective workflow and maximum device usage depend on printer placement. Time is wasted when users need to travel to another department or to another floor to retrieve prints. As an MPS provider, Printerworks West can assess where to place printers for optimal usage.

  •  Replace Underperforming Devices

Underperforming equipment impacts workflows and productivity. We can assess your devices and identify when they should be replaced. As experts in the printing industry, we can also recommend the best printing devices to meet your business needs and budget.

  •  Printer Supply Delivery Automation

An MPS providers like Printerworks West eliminates the the need for someone to manage printer supplies. We provide oversight for device status and automate toner and ink replacement when needed. An added bonus for businesses is the elimination of printers which are down because they are out of ink or toner. There is never a need for emergency supply ordering.

Printerworks West will help your Edmonton-based business establish and maintain your printer fleet, ensure cost predicability as well as provide troubleshooting support. Partnering with an established MPS provider, such as Printerworks West, can help your business increase its productivity while decreasing the overall ongoing costs of business operations.

If you would like to learn more about Managed Print Services in the Edmonton area, please feel free to contact us.