The Advantages of Managed Print Services

Who doesn’t want to cut down on operational costs and streamline workflows at their business? Managed Print Services (MPS) provide a compelling case for enterprise IT leaders to outsource their print environment to print service professionals.

Rather than burdening your IT department with installing, maintaining and troubleshooting your fleet of printers, copiers, scanners and fax machines, MPS providers take care of your entire print environment for you.

This not only frees up your IT team to work on what betters your business, but also has major advantages from an operational cost perspective including: office-wide printing consolidation, equipment upgrades, IT burden reduction and data breach migration.

Managed Print Services manage your printing devices, enabling organizations to improve their efficiency, productivity and information security, typically by monitoring usage, replacing consumables and meeting the organization’s printing needs.

Save Time

Managed Print Services free up the time employees would otherwise spend on rather frustrating printer-related tasks for example, replacing ink cartridges and toners, or fixing device malfunctions. MPS providers ideally identify and rectify these issues before they become a problem. This proactive approach ensures your organization is focused on your businesses’ strategic initiatives rather than day to day maintenance tasks.

Save Money

Managed Print Services help organizations optimize their print environment for the greatest efficiency at the lowest cost. Through a print audit and assessment, your MPS provider will identify ways to consolidate your hardware, for example putting in place an MFP (Multi Function Printer) rather than several devices spread throughout your office.

Obviously, having too many devices scattered throughout your organization will cost more to maintain and use up both space and electricity. Also, given that your MPS provider will be responsible for ensuring your devices are fully stocked, you benefit from the advantage of bulk buying discounts and also save on the cost of stock piling inventory.

Improve Productivity

Part of being a great MPS provider is understanding the environment you seek to improve hence, performing an audit to truly recognize an organization’s current and future needs. By assessing the printing needs of various departments within an organization, MPS providers can then recommend a customized program to meet the needs of the different departments accordingly. Perhaps one area requires more hard documents than another, or the ability to print from mobile devices, or requires special types of document sizes and formats regularly --- a great MPS provider will take this into account and create solutions that help to improve productivity for each department.

Save the Environment

Reducing the amount of paper, electricity and print consumables that your organization uses as a whole is part of being a responsible business. Managed Print Services provide a way of monitoring print usage, such that you can identify and track who uses what and how much. In this way, you’ll be better equipped to create a strategy for reducing your environmental footprint. Whether that’s creating restrictions for what can be printed or making auto-duplexing the default setting, you can’t fix a cut if you don’t know where the bleed is.