Wednesday, 03 January 2018

The Benefits of Managed Print Services

Let’s start out by defining what Managed Print Services are: print providers offer programs called Managed Print Services (MPS) that take control of all your ongoing business printing devices including scanners, copiers, faxes and of course, printers. These MPS providers then optimize your business printing environment to save you money, lessen paper waste and ultimately increase office productivity and efficiency. Here are a few ways in which utilizing Managed Print Services can benefit your company immensely:

Assess Your Printing Needs

While your IT department may be capable of managing your printer fleet, is this the best use of their time and skills? MPS providers specialize in analyzing business print environments and existing printer fleets. With vast experience in print fleet consolidation, they can help your business implement the proper equipment for your printing needs and select devices that will decrease your ongoing expenses.

Reduce the Number of Local Printing Devices

As part of the assessment process, MPS providers will take a look at the need and use of current local printers in your office. Oftentimes, local printers service only one user and as such make them inefficient for most business environments. Add to this, the need to purchase unique, costly replacement cartridges for these machines which add to purchasing and inventory tracking issues.

Streamline Printer Placement

Where your printing equipment is placed is critical for improving workflows and maximizing device usage. Time is wasted when you have to walk to another floor to pick up your printed materials. MPS providers match the number of employees to carefully selected machines, suggesting where to place the device such that the printer can be easily accessed for optimal use.

Replace Inefficient Devices

Machines that underperform stifle workflows and productivity. An MPS provider identifies when your printing devices require replacement and as experts in the printing industry, will suggest the best printing devices to meet your business needs and budget. In addition, when making these decisions they take into consideration your printing history and your overall business goals.

Automate Printer Supply Delivery

Rather than having someone manage printer inventory supply in-house, MPS providers monitor the status of your devices and automate the replacement of toner or ink when machines are running low. This not only keeps helps to maintain equipment uptime but, also eliminates the need for emergency supply ordering when you realize your printer is out of juice.

Gain Cost Predictability

MPS providers consolidate your costs with transparent pricing that allows you to understand and maintain a consistent monthly investment minus unexpected maintenance or repair printing costs.

MPS providers help to establish, maintain and provide troubleshooting support for all your printing issues, giving time back to your IT department and allowing your business to focus on what it does best, instead of worrying about whether or not the printer is stocked and working. Partnering with an established MPS provider can help your business increase its productivity while decreasing the overall ongoing costs of business operations.

If you would like to learn more about Managed Print Services in the Calgary or Edmonton area, please feel free to contact us.