Tuesday, 15 March 2016

The Value of Managed Print Services

Printing is an indispensible part of the office environment. As green as we’ve become we still rely on hard copy documents time and again, and expect our office copiers and printers to work efficiently.

With organizations operating multiple printing devices including copiers, multifunction printers, scanners, fax machines and digital presses, maintaining all of these machines and their costs can be overwhelming.

Do you even know how much you spend on printing? Do you know how many copiers, printers and fax machines are in the office?

Managed print services streamline the output print environment of your office.

They ensure your machinery is up to the task when you need it to be, that supplies are consistently stocked so you don’t run out of toner or ink and they allow you to track your printing related expenses. By being able to transparently see the costs associated with each device, you can budget accordingly instead of on an ad-hoc basis.

Most organizations don’t know the true costs of document production within their company, regulating their printing costs to the “supplies” or “office equipment” budget category for each department. When broken up in this way, the true costs of maintenance, supplies and usage for these printing devices can get lost and out of control (especially when you want company-wide numbers.)

Managed print services enable you to anticipate costs.

Save your budget the trouble of taking an unexpected hit because a machine goes down. Instead, with technicians overseeing the maintenance and service of your printing fleet regularly, you don’t have to worry about printing downtime because your equipment is looked after. As well, they manage your inventory to ensure your machines are stocked with the printer and toner they need to keep working.

Our managed print services include a full assessment of your current printing environment.

We take a look at your existing fleet and usage and then make recommendations from there. As we are up to date with the latest technologies, we’ll suggest devices that are energy efficient to further save you costs. If paper consumption is out of control, you will now have the ability to identify who it is that is using up all the paper and implement strategies or rules to cut down on what gets printed. For example, you can make a rule that employees use duplex printing for larger files to cut down on paper usage.

Many companies can reduce their costs drastically by choosing managed print services.

If you are looking to optimize your printing fleet and keep it running efficiently, give us a call and we’ll discuss how managed print services can save your company time, stress and money.