Friday, 10 January 2014

Where Should You Place Your Printer In The Office?

Many offices and small businesses that do a lot of printing often go to great lengths to make sure that the printers they buy are more than ideal for their needs. Making sure that you buy the right printer will not only cut down on the cost of printing, but also ensure that the device lasts as long as possible. However, choosing the right printer is only the first of many things you need to consider in order to get the most value for money out of one. You also need to consider how you store the device, since this often has a major role to play in determining how long it lasts and how well it performs.

When making a decision on how or where to put the printer, there are a few things you should keep in mind and use as a guide to make the right decisions. Some of these include:

The range of wireless printers

These days, you can buy cheap wireless printers which reduce the need to have too many wires in the office. They make an office look neater, and also reduce the risk of accidents such as tripping. The fact that they don’t need a physical connection to the computers also means that they are easier to share. When deciding on where to put one, you should keep in mind the issue of range. It has to be cited in a strategic manner, so that all the users in the office can connect to it wirelessly. This often happens to be in the middle of the office. Of course, if you have a reliable printer and a small office, you can place it anywhere you like.

The ease of managing the printer

You will need to frequently do things such as changing cartridges and adding paper to the printer from time to time. When you are thinking of a place to put it in mind, you should also consider this as well. For instance, if the printer’s cartridges have to be changed from the back, you might need to order a custom made cabinet that allows access to this part of the printer with ease. This way, there will be no need to keep taking it out of the enclosure each time you want to change a cartridge. Doing the latter is likely to lead to hardware issues such as dropping the device or having some of the wires snap.

Protection from environmental agents

There are a number of environmental agents that can drastically reduce the life of the printer. A very good example of this is dust, which has the potential to damage the inner workings of the printer and to also reduce the print quality. When deciding where to place the printer, you should choose a location where this effect will be minimal. You will be glad that you did this, since you won’t have to spend so much money on repairs and maintenance.

As you can see, choosing where to place a printer for an office or small business is no mean feat. You need to think about the little practical details in order to get it right.